Automation that earns its keep. Readiness that stays current.
A clear route from diagnosis to a system that is built, monitored and maintained, with pricing published up front.
AI Team Training
Most AI training is a half-day workshop and a slide deck. People go back to their desks, the inbox wins, and three weeks later nobody is using the tools. We do it differently: hands-on support built around your team's actual work, so each person leaves with something that runs.
Each business gets 14.5 hours of one-to-one AI support over ten weeks, split into five stages.
| Stage | Time | Where | What you get |
|---|---|---|---|
| 1. Diagnostic | 3.5 hrs | On site | A whiteboard session mapping your workflows, data, tools and skills. We record a baseline in hours. |
| 2. AI Roadmap & Action Plan | 4 hrs | Our time, not yours | A written roadmap of at least four pages: where you are now, priorities, longer-term options, costs and risks. |
| 3. Handover | 3.5 hrs | On site | We agree the roadmap with you and put at least one priority action live in your own systems. |
| 4. Feedback session | 2 hrs | On site or online, week 4 | We review what's working, unblock what isn't and adjust. |
| 5. Final check-in | 1.5 hrs | Online, weeks 6–7 | Last questions answered, results recorded, certificate issued. |
How we work
- Every action in your roadmap comes with at least two options, and one is always free or open source. We don't fund or sell licences.
- No personal or confidential data goes into public AI models. Every AI-assisted output is checked by a person before you get it.
- We capture your baseline at the diagnostic and check results again six months later, so you can see what actually changed.
- Sessions fit around production, shift or trading hours, with early and evening slots for owner-managers.
Forward-deployed engineers
An engineer works inside your business for an agreed number of days, building the systems with your team in the tools you already pay for. Drawn from how we delivered the Glox finance build and the university recruitment system.
1. Discovery on site
Whiteboard sessions with the people who do the work, mapping every workflow and handoff, with a measured baseline.
2. Roadmap ranked by payback
Each opportunity costed, with the risks and the rules that apply to it.
3. Build in your systems
Xero, QuickBooks, Salesforce, HubSpot, Google Workspace or whatever you run, on accounts you own.
4. Train as it goes live
Each workflow is handed over live to the person who'll own it, with written operating notes.
5. Guardrails from day one
A named owner for every system, a register entry, human approval on anything customer-facing, and an audit trail.
6. Monitor and support
Failure alerts and fixes after go-live, then into Automation Care if you want us to keep it running.
Pricing at a glance
Fixed prices where we can publish them, scoped per engagement where every job is different. Full detail in each section below.
| 360° Health Check (the usual starting point) | £1,250 |
| AI Team Training | Priced per engagement |
| Forward-deployed engineers | Priced per engagement |
| AI implementation | From £8,000 |
| Automation Care | From £395/month |
| Compliance Guard | +£295/mo add-on · £495/mo standalone |
| Care + Guard bundles | From £690/month |
The Health Check fee is fully credited against an implementation of £8,000 or more. See full bundle pricing →
Automation Care: monthly maintenance
APIs change. Models drift. Workflows stop. Sometimes nothing looks wrong until someone notices weeks later.
Care gives your automations a named owner who monitors them, deals with failures and tells you what happened. It is not just a maintenance retainer. It is an ongoing service for keeping the systems useful.
Care plans begin with a Health Check, so we monitor and maintain from an accurate map of your systems rather than guessing. If we build your systems as an implementation, that groundwork is already in place and the first 90 days of Care are included.
A named human, not a ticket queue
You get a dedicated contact who knows your systems. Depending on your plan, you can reach us by email, WhatsApp, phone or a shared Slack or Teams channel. Support is available in English or German, with a response time matched to your plan.
You hear about problems from us first
We monitor the systems and send alerts when something needs attention. When a failure occurs, we explain what happened, what we did and what we changed to reduce the chance of it happening again.
Reporting you can actually use
Each month you receive a health report covering uptime, run volume, hours saved and improvements made. Professional and Premium plans add a live dashboard and scheduled optimisation conversations.
| Essential: £395/mo | Professional: £795/moMost popular | Premium: £1,595/mo | |
|---|---|---|---|
| Best for | 1–3 automations | 4–8 automations | Automation-led businesses |
| Monitoring | 24/7 monitoring and alerts | 24/7 monitoring and alerts | 24/7 monitoring and alerts |
| Fix response | Within 8 business hours | Four-hour priority response | Two-hour response for critical issues |
| Included development changes | 2 hours/month | 5 hours/month | 10 hours/month |
| Reporting | Monthly health report | Monthly health report, live dashboard and quarterly optimisation call | Monthly health report, live dashboard and monthly roadmap session |
| Support | Email plus WhatsApp or phone | Dedicated Slack or Teams channel | |
| Extras | — | — | 10% off new implementations |
Not on a plan? Ad-hoc fixes are billed at £150 per hour, with no guaranteed response time.
Free AI Act self-assessment
Ten questions about how your business uses AI, including whether you use AI to screen applicants or whether your chatbot tells people it is an AI.
You receive a red, amber or green indication of your likely exposure under the EU AI Act, plus the three areas worth checking first. No sign-up is required, and your answers stay in your browser.
AI Ops & Compliance 360° Health Check
One report answers two practical questions: where can automation save time, and what does your current AI use need in order to be ready for the EU AI Act?
The Health Check includes:
- An operations map covering your tools, data flows and manual processes
- 8–12 automation opportunities, each with an estimated time and pound saving
- An inventory of the AI systems and automated tools you run
- An initial risk classification for each system against the four-tier EU AI Act framework
- A top-five readiness gap report with practical fixes
- A 90-day roadmap covering your first three automation projects and first three readiness actions
- A one-page summary for internal sign-off
The £1,250 fee is fully credited against an implementation of £8,000 or more signed within 90 days.
The compliance element is a readiness assessment, not legal advice. Where formal legal sign-off is needed, we work with partner law firms in the UK and Germany.
Full AI implementation
We design, build, integrate and deploy the systems in your roadmap on your existing stack. Pricing follows complexity and sits within the published ranges below.
Every implementation includes:
- Discovery and design workshop
- Bespoke build, integration and testing
- Readiness considerations built into the design, including disclosure, labelling, logging and documentation where relevant
- Team training and updated operating procedures
- The first 90 days of Care Professional maintenance
Final quotes are based on the scope and expected value shown by the Health Check. The intention is simple: the price should make sense beside the time and cost the system is expected to recover.
Compliance Guard: governance upkeep
AI readiness is not a one-off exercise. Your team will adopt new tools, your systems will change and official guidance will develop.
Compliance Guard begins with a Health Check. The maintained AI register and quarterly risk classification build on the inventory the Health Check produces, so the ongoing work starts from a complete picture.
Compliance Guard provides an ongoing owner for the practical work:
- A maintained register of your AI systems, with new tools reviewed as you adopt them
- Quarterly risk reclassification and gap review
- Readiness checks for systems built by Modern Minds, including disclosure, labelling, logging and documentation where relevant
- Alerts when the regulatory position changes
- One annual staff AI-literacy training session, recorded for reuse
- An annual readiness report for insurers, tenders and banks, where appropriate
This service is not a substitute for legal advice.
Care + Guard bundles
One owner for the systems and the readiness work around them. This is AI Executive as a Service in practice.
| Care only | Care + Guard bundle | |
|---|---|---|
| Essential | £395/mo | £690/mo |
| Professional Most popular | £795/mo | £1,090/mo |
| Premium | £1,595/mo | £1,890/mo |
| Guard standalone | — | £495/mo |
- Care and Guard plans begin with a Health Check (£1,250), fully credited against an implementation of £8,000 or more.
- Monthly rolling, with 30 days’ notice. No lock-in.
Questions, answered plainly
Who is this for?
SMEs that already use, or are about to use, AI and automation in their operations across the UK, US and DACH region. If your team spends too much time on repetitive work, or you are unsure what your AI use requires, we can help you work it out.
Do I need technical knowledge?
No. We handle the diagnosis, build, rollout and ongoing maintenance. You stay focused on the business; we take responsibility for the systems we build with you.
Why publish price ranges instead of fixed implementation prices?
The Health Check and maintenance plans have fixed prices. Implementation varies by scope, so we publish ranges rather than pretending every project costs the same. Your final quote is based on the work involved and the measurable time and cost the Health Check identifies.
Do I need a Health Check before Automation Care or Compliance Guard?
Yes. Both ongoing plans begin with a Health Check, so we work from an accurate map of your systems and AI use rather than guessing. If we build your systems as an implementation, that groundwork is already in place and the first 90 days of Care are included. The £1,250 Health Check fee is fully credited against an implementation of £8,000 or more.
Does the EU AI Act apply to my business?
It may. The Act can apply to providers and deployers, including businesses outside the EU whose AI outputs are used by people in the EU. AI used in recruitment, staff evaluation, credit or access-to-service decisions can fall into the high-risk category. Customer-facing chatbots and AI-generated content have transparency requirements scheduled to apply in August 2026. The exact position depends on the system and how it is used.
The free self-assessment gives you a first view in five minutes.
Is the Health Check legal advice?
No. It is a readiness assessment. It helps you understand what you use, where the gaps may be and what to do next. If formal legal advice or sign-off is needed, we can work with partner law firms in the UK.
What languages do you work in?
English and German, including German-language reports and contracts for DACH clients.
Start with the free check.
Ten questions. Five minutes. An instant first view of your AI Act exposure and the three things worth looking at first.